This page has all the Youth Exchange forms in one place. If you are a student, a Club Counsellor or a Youth Exchange Officer (YEO), you can find what you need here.
Who: the exchange student fills this in.
When: before any travel away from your host area. Your Host Parents, Club Counsellor and YEO must approve it first, followed by the YEP Chair (and the District Governor for overseas travel).
Notice needed: at least 14 days for Level 1 and Level 2 travel, and at least 30 days for Level 3 (international) travel.
Not sure which level your trip is? Ask your Club Counsellor. The Travel Request Form also explains the levels.
Who: the exchange student fills this in.
When: due on the 1st of every month. There are no extensions.
Who: the Club Counsellor or YEO fills this in.
When: after a check-in with the student, to record how they are going.
The Guide for Travelling and the Reports and Communication guide are the documents you were given at orientation. You do not need to sign in anywhere to use them: just find your own copy.
If you do not have a copy, ask your Club Counsellor or YEO. They can send it to you. You can also email youthexchange@rotary9660.org.au.
These links go to the Youth Exchange SharePoint site. You will need to sign in with your Rotary district account to open them. Students do not have accounts on this site, so please do not send these links to students: send them a copy of the document instead.
Sign in with your Rotary district account. What you can see depends on your committee role: YEOs see their own students, the Chair sees everyone.